Leave/Tracking Tool

The leave or tracking took can be very valuable for any business. 

Read below more on the "why" and "how" on this tool and download a complimentary template of this tool to start using in your business today. 

https://www.dropbox.com/s/9brnvq8g1b8nbnf/2014%20Leave%20Planner%20Template.xls

Why do we use this tool?

1. This is a simple, yet very effective way of keeping track of every employees' usage of the 4 types of leave we generally deal with. 
2. It makes it easy to visually depict who is on leave, especially in situations where only 1 person per area is allowed at a given time. It also assist with curbing the confusion with how many days a person has used or has left for their annual leave entitlement.
3. Furthermore, it enables your HR business partner to monitor the usage of sick leave trends that may be used in disciplinary matters pertaining to dishonesty or abuse of sick leave and even incapacity cases.
4. Most importantly, this is a working tool and someone must take responsibility for keeping this on track – depending on the size of your unit or business, you may need to ensure you keep this updated weekly or monthly. 

How do I use this tool?

1. Print a sheet for every employee. 
2. Next to the year, there is space for the employee's name.
3. Get yourself 3 highlighters and a black marker – preferably, yellow, red and green. 
4. Use the indicators at the top to highlight the block in the appropriate colour when people are either on: 
1. Annual leave (AL)
2. Sick leave (SL)
3. Family responsibility leave (FL)
4. Unpaid leave (UL)
5. Keep the sheets in a HR file, where you normally would put employee records such as warnings, time sheets and leave applications forms. 
6. You can either separate the file according to employee name, or per area, ie. (leave applications forms, or Leave Tracker, etc)

Should you have any questions, please do not hesitate to contact us on info@enigmahr.co.za